Code of Conduct
INTRODUCTION
Richmar Associates ( or the “Company”) is committed to conducting its business and affairs with honesty, integrity
and in accordance with high ethical and legal standards. This Code of Conduct (the “Code”) provides a set of ethical standards to guide each director, officer, employee and representative of the Company (referred to for the purposes of this Code as “Employees”) in the conduct of their business and constitutes conditions of employment with the Company.
The Code sets out expectations of behaviour and guiding principles for all to act with fairness, honesty, integrity, and openness. We are committed to treating people with respect, equality and dignity without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, disability, or a conviction for which a pardon has been granted or a record suspended.
The Code sets forth the standards to which Richmar is committed, and which it expects all of its business partners to adhere to, for both parties’ mutual benefit.
COMPLIANCE WITH LAWS
The Company expects its Employees to comply with all applicable laws, rules and regulations, including (but by no means limited to) those regarding labour and employment practices, privacy, human rights, consumer protection, advertising, environment, health and safety, financial disclosure, tax, securities, insider trading, stock exchange rules, competition and trade, political contributions, government contracting, corruption of public officials, and intellectual property. The following describes certain specific examples, but, as stated above, this list is not exhaustive.
BUSINESS INTEGRITY
Richmar is committed to succeeding through the quality of its people and its services, and never through bribery, kickbacks or other corrupt practices. Corruption, extortion, and embezzlement, in any form, are strictly prohibited. The company must not offer bribes, kickbacks or improper payments of any kind or transfer anything of value, directly or indirectly, to anyone, including government officials or other third parties for the purpose of obtaining or retaining business or gaining an improper advantage.
EMPLOYMENT PRACTICES
The Company’s employment decisions will be based on reasons related to Company’s business, such as job performance, individual skills and talents, and other business-related factors. The Company policy requires adherence to all national, provincial or other local employment laws. The Company is also committed to providing a work environment that enables all Employees to be recruited, and to pursue their careers, free from any form of unwarranted discrimination and commits to offer equal employment opportunities without regard to any distinctions based on age, gender, sexual orientation, disability, race, religion, citizenship, marital status, family situation, counties of origin or other factors, in accordance with the laws and regulations of each country in which it does business. Richmar adheres to fair working conditions including but not limited those related to maximum hours of daily labor, rates of pay, minimum age, privacy, and other fair working conditions including the prohibition of the use of child labor.
HEALTH AND SAFETY
The Company is committed to making the work environment safe, secure and healthy for its Employees and others. The Company expects each Employee to promote a positive working environment for all. Each Employee is expected to consult and comply with all Company rules and public health policies regarding workplace conduct and safety. Each Employee should immediately report any unsafe or hazardous conditions or materials, injuries, and accidents connected with the Company’s business and any activity that compromises Company security to the Employee’s supervisor. Employees must not work under the influence of any substances that would impair the safety of themselves or others.
FAIR DEALING
Fair competition is the cornerstone of the Company. Richmar embraces an entrepreneurial spirit and it committed to obtaining business results. However, this does not mean the company focuses on results at any cost. No business opportunity, no matter how lucrative, is worth harming the Company, its employees and its reputation by engaging in dishonest business practices. The company’s own employees, must always represent services and prices honestly, fully and clearly, and never: use deceptive advertising or marketing activities; agree to anti-competitive practices with our competitors or customers; or obtain or use improperly acquired confidential or proprietary information to the company business advantage.
CONFLICTS OF INTEREST
Richmar conducts business based on what is in the best interests of the Company, its customers and other business partners, and its employees. Individual interests must be subordinated to the Company’s interests. Richmar aims to avoid even the appearance of conflicts of interest and expects the same of the company. Therefore, in selecting suppliers, personal relationships and/or interests must not affect business decisions. No business partner should employ or make payment to any the company employee in the course of a business transaction. Any familial relationship between a business partner and a company employee must be disclosed to others immediately within the organization.
CONFIDENTIAL INFORMATION
Information is a key asset of the Company. The Company’s information, written or oral, belongs to the Company. Employees shall keep secret and shall neither disclose to any third party nor use for non Company purposes any information that the Company has designated as “Confidential”. This applies as well to the confidential information of any other person or entity with which the Company does business. Confidential information includes, without limitation, employee and customer personal information, sales, financial information and strategies, marketing information and strategies, research and development activities.
INTELLECTUAL PROPERTY
All work, including but not limited to documents, research work, and business plans, created by employees, agents, representatives, contractors, consultants, or business partners on behalf of the Company is designated as and remains the property of the Company in perpetuity. As an Employee, you will respect the intellectual property of others and will adhere to all laws and contracts relating to intellectual property. You will disclose all intellectual property produced, made, composed, written or designed during the course of your employment with the Company and which relates to the Company or its business and work with the Company to ensure that rights in that intellectual property are validly assigned to the Company.
ACKNOWLEDGEMENT AND UNDERSTANDING
Richmar reserves the right to require the company to certify their compliance with this Code from time-to-time and to disqualify, or decline to do business with, any company that is not in compliance with, or fails to provide a certification with respect to this Code.
RAISING CONCERNS AND NON-RETALIATION
Employees should raise good faith concerns with Richmar directly when the matter potentially involves illegal or improper conduct on the part of any the company employees or personnel. The company will not, to the extent practical and as appropriate under the circumstances, disclose the identity of anyone who reports a suspected violation or who participates in an investigation. The Company has a zero-tolerance policy for retaliating against another individual for reporting a suspected violation of this Code or other improper behavior when that reported violation is made in good faith. Anyone engaging in retaliatory action against another employee or business partner will be subject to disciplinary action, up to and including termination.
WHO TO CONTACT
Report any concerns or questions about possible illegal or unethical activity to Richmar Management at richmarcares@richmarstaffing.com.